Corporate Retreat Planning Services
Team Building | Strategic Planning |Rewards & Recognition | Training & Development | Executive Offsites
Rosewood San Miguel de Allende, Mexico
Perspective Travel works with companies of all sizes to assist them with planning corporate retreats, board meetings, incentive trips, strategic planning sessions, and team building events. We take all of your company’s needs into account and employ a highly collaborative approach to curate the perfect offsite event. Through our relentless attention to detail, network of preferred partners, ability to locate the ideal venue, and experience negotiating hotel contracts, Perspectives Travel takes the burden of planning off your team and curates elevated events that match the strategic objectives of your business.
Are you in need of an experienced corporate retreat planning professional? Complete the inquiry form and let us know more about your needs!
Why Use a Professional When Investing in a Corporate retreat?
A corporate retreat is something that you want your employees to look forward to. It’s an opportunity to leave the distractions of the office behind, venture to a new destination, and engage in meaningful conversations about how your team can move the business forward. But as a luxury travel agency that has worked with corporate clients for the past six years, we often find that the planning, logistics, and coordination are often left to one employee to “figure out” while they balance the hours of research and planning with their actual jobs.
Since company offsite meetings require big investments of time and resources, they should be treated like the major undertaking that they are. Whether you’re planning a board retreat, a team building session, incentive travel, or offsite training, CEOS and Founders want to ensure that if they’re taking their teams out of the office, the venue needs to be comfortable, the logistics seamless, the food should be thoughtfully prepared, and the experiences need to be bespoke. But maybe the most important aspect, a well-managed budget.
Perspectives Travel leverages our knowledge, partnerships, and experience to curate corporate retreats that truly connect to your objectives and elevate the overall experience for your participants. In doing so, our services provide a number of valuable benefits:
Time Savings - Professional planners handle logistics, schedules, and vendor coordination, which reduces your team’s workload and frees them up to focus on core work.
Cost Efficiency - We understand the industry norms on costs and contract structure and can help negotiate the most competitive rate for accommodations.
Professional Execution - We have extensive experience working with local teams to ensure things like transportation, AV setup, and group meals all run smoothly.
Expertise and Experience - We know what works, what doesn’t, and how to avoid common pitfalls. Our network of preferred partners helps streamline site selection.
Customization and Strategy Alignment - We provide highly curated planning that reflects your company culture, goals, values, aligns with the objectives of your offsite.
Risk Management - We know where the common pitfalls are, and advise our clients accordingly, ensuring contingency plans are in place where needed.
Rosewood San Miguel de Allende, Mexico
Perspectives Travel’s Corporate Retreat Planning Services
Location Selection
Let us take the stress out of picking the perfect location for your next offsite. We work with our clients to understand their objectives and specific needs and tap into our network of preferred partners to identify the best corporate retreat locations for you.
Contract Negotiation
Leverage our extensive experience negotiating corporate buyouts and group rate contracts at hotels to ensure you get the best rate possible, levels of service are acceptable, and that the terms and conditions of your agreement are in line with industry standards.
Travel Logistics
Leave it to the experts to take care of the details. When working with Perspectives Travel for your corporate retreat, we manage all aspects of travel planning including flights, airport transfers, and activities. This allows you to focus on the objectives of the meeting.
Budget Management
We understand that budget is one of the primary considerations for corporate retreats. When working with Perspectives Travel, you can expect an open and transparent approach setting budgetary expectations, managing the budget, and avoiding surprise expenses.
Activity Research & Booking
Identifying and booking the right activities for a group can be a real challenge. With our extensive experience in this space, our team is able to streamline the process by researching and booking the activities and managing the vendors on your behalf.
On-Site Management
During the planning process and while your event is underway, we work with the team onsite to ensure that the needs of your team are acknowledged and that the execution of the event is seamless. This includes aspects like meeting space, meals, audio visual, and more.
Rosewood Mansion On Turtle Creek, Dallas, TX
How We Work
Step 1 - Understanding your Goals & Needs to Create a Bespoke Plan
Complete the inquiry form to help our team understand what your needs are your next corporate retreat, board meeting, incentive trip, strategic planning session, or team building event. After reviewing the form to determine if Perspectives Travel can assist, you will be invited to schedule a discovery call. The goals of this 30-minute call are to get to learn more about you and your company, to dig deeper into your goals for the trip, and better understand any specific preferences. We’ll also review the Perspectives Travel planning process and fee structure. We love this step of the process, as it allows us to gain a better understanding of how we can provide the curated experiences you’re seeking and ensure that a collaborative partnership with our agency is the right fit for your needs.
Four Seasons Jackson Hole, WY
Step 2 - Research, Design, and Partner Engagement
Let Perspectives Travel get to work! Our team takes the learnings from the discovery phase and begins thoroughly researching every aspect of your corporate retreat to identify the best possible options to meet your needs. We will engage our network of preferred partners to develop a shortlist of corporate retreat locations that match your criteria, explore activities that could support the overall objectives of the meeting, engage and interview vendors, and identify any potential challenges or pitfalls with the locations. During this process, we also engage the teams on the ground at each potential venue to vet their capabilities, overall responsiveness, and ability to meet your needs.
Las Ventanas Al Paraiso, A Rosewood Resort, Los Cabos, Mexico
Step 3 - Review Venue Options, Select the Best Option, and Begin Detailed Planning
We’ll present you with a summary of our research, along with key considerations for the corporate retreat locations. We’ll discuss the pros and cons of each option and help you decide on the best location for your offsite needs. When you’re ready to proceed, Perspectives Travel will engage the venue, transportation companies, tour operators, and other partners to initiate the detailed planning process. We’ll collaborate with you and designated members of your team to work through logistics and develop a detailed schedule that aligns with your agenda and overall objectives of the session.
Four Seasons Napa, CA
Step 4 - Progress Checks and Final Details
As we work toward the big event, we will have multiple touch points to check in on progress, review budget, nail down key decisions, refine the schedule, coordinate travel logistics, and talk through any challenges. We’ll hold a final planning session one month before the event to ensure that all logistics and details are confirmed and the team on the ground is fully prepared to execute the plan.
Four Seasons Napa, CA
Step 5 - Corporate Retreat Plan Execution
As your big event kicks off, we’ll remain in constant contact with the local teams at the venue to ensure things are running smoothly and that contractual obligations are being met. We’ll be reconfirming all meals with the hotel and caterers, all activities with tour operators, and all transfers with the transportation companies. We’ll also have routine touch points with you and your team to ensure you’re satisfied with service and identify any areas where pivots might be required. Once the retreat has concluded, we’ll schedule a debrief session with you to get your feedback and start high level planning for the next offsite.
Four Seasons Maui at Wailea, HI